An Óige Photographic Group A.G.M.
Please read information below and give us your feedback NOW:
16th November 2021 starting @ 8 p.m. Host: Mary Chambers
1. Minute’s silence for members deceased since last AGM
2. Adoption of Minutes of AGM, 2020
3. Chairman’s Address.
4. Secretary's Report
4. Treasurer’s Report.
5. Adoption of New Constitution.
6. Election of Committee .
The A.G.M. meeting is being held through Zoom
There are various ways to access the meeting through Zoom.
1. Zoom Meeting I.D. 894 4514 0260 (password anoige)
2. Via link on Friends of An Oige - available shortly before AGM on Whatsapp
3. By Phone (Smart or Touch Tone only), ring +353 1 653 3895 and follow instructions.
After entering Meeting ID, Press Hash symbol and enter Passcode 419930 (Hash symbol is in bottom right hand corner of screen beside 0). If any issues/queries, ring Peter 087 246 9883
If you have an item that you would like to have considered for inclusion on Agenda for A.G.M. please let us know via e-mail: firstname.lastname@example.org
The Group needs members to come on the committee for the following roles:
◆ Chair and Vice Chair
◆ Secretary and Assistant Secretary
◆ Treasurer and Assistant Treasurer
We also need members to volunteer to take on tasks needed to enable the Group to function and prosper: If you cannot attend the AGM, but would like to volunteer, ring or text Pat Gallagher on (085) 7432293.
◆ Organise and run Monthly League, other photographic competitions and courses
◆ Find judges and lecturers
◆ Annual Exhibition – needs help from as many people as possible
◆ Meetup Administrator
◆ Website and general Tech Support (you will be trained on this)
You can add yourself to the WhatsApp group: Friends of An Óige on the website or ring Pat Gallagher: 085 743 22923
Subscriptions for 2022 are due on 1st January.. The group badly needs funds if it is to survive. Membership of the Photographic Group is 25 Euro for those over 25 years of age and
15 Euro for those under 25 years of age.
Please Note: membership of An Óige is a prerequisite for joining the Photographic Group. Annual Membership Fees for An Óige are as follows: 25 Euro for those over years and 15 Euro for those under 25 years.
Photographic Group Communication/contact information:
Tel: 087 1669605
Report of AGM 10th February 2021
Minutes of AGM.2019 were adopted
Proposed by: Veronica Butterly Seconded by:: Denis Moloney
Chairpersons Report: .
Maire Furlong thanked everyone and welcomed in new members and new technology.
Marie McDonnell discussed the reduction in cost of postage by greater use of digital media.
Proposed by Maire Furlong and Seconded by Cait O Cinneide
General topics discussed digital payment, cost of membership,GDPR governance and standards of best practice for Commitee and Subgroups.
Maire and Bonnie expressed their thanks to everyone for their support to them while they were on the committee.
The new committee will be composed of Pat Gallagher Chairperson, Cait O'Chinnide IPF Rep., Marie Mcdonnell Treasurer , Agnes Briody Secretary Eithne O Sullivan IT and Nora Buggy Bernice O Halloran as committee members
Among the tasks of the committee for this year will be an online exhibition
The group thanked Peter Gallagher for his help with digital technology.The meeting concluded after two hours.
Twenty seven people attended.
If you see anything that needs to be added or corrected leave as a text message on WhatsApp.
AGM November 16th 2021
Committee: Pat Gallagher Chairperson Vice Chairperson Cait O'Chinnide and IPF Rep., Marie McDonnell Treasurer, Agnes Briody, Secretary. New Committee Members -Mary McMahon Assistant Digital Treasurer. Eithne O Sullivan IT Manager.
Bernice O'Halloran and Nora Buggy.
Peter Barriscale gave a course on Photoshop this year 8th February for 10 weeks.
Barney Campion revised the course with us.
GDPR and Banking details have been ironed out. Nora Buggy outlined a summary of what GDPR legislation entails. The 2018 Act has standardised protection laws. Our Legal obligations are met.
Mary McMahon has sorted out the Banking for the Club. Mary also investigated the possibility of a Debit Card for the Club.
Constitution has been drawn up for the Club.
500 business cards and 500 membership cards have been printed for the club.
Eithne o Sullivan and Nora Buggy are attending a course with the Dublin Camera Club at An Oige's expense with the view that they will impart that knowledge to us later.
Pat Gallagher rang Paul Flynn Cross Care to check about getting room again. We may have to take a different day in Cross Care as Wednesday may not be free. Tuesdays was suggested as an alternate date.
David Owens was asked to forward a copy of our Insurance policy to Paul Flynn in Cross Care to ensure use of facilities.
A Christmas gathering has been organised for 15 December
Once a Month rather than once a week was suggested for club meetings in Crosscare Zoom is the alternate method of Communication.This will be reviewed when dates for return to Cross Care are established.
Marie McDonnell has written to Felicity Gaffney in Botanic Gardens and cc Mathew Jebb about facilities for next June for Annual Photographic Exbo.
DCC has informed us that Grants will be given as in previous years for admin expenses.
A copy of our New Constitution has been sent out to members for approval with the Monthly Hiking programme.
We would like to thank Peter Gallagher for all his great help and work during the year and all others that have worked so hard and helped in the back ground.
Agnes Briody stepping down as Secretary.
An Óige Photographic Group Constitution
1. An Óige Photographic Group
The name of the Group shall be “(An Óige Photographic Group)” hereinafter referred to as the Club. An Óige Photography Group is affiliated to An Óige Irish Youth Hostel Association.
An Óige Photographic Group seeks to foster the enjoyment of photography in a social environment, it aims to develop the skills of the members, whether beginner or experienced. This is done through field trips, outings, peer help, tuition and weekends away. Members are encouraged to showcase their work monthly at meetings and through the Annual Exhibition.
3. Executive Committee
i. The business of the Club shall be carried out by a committee, hereafter called the Committee.
ii. The term for membership of the Committee shall be three years
iii. A member may go forward again to serve on the Committee after a break of one year.
iv. All four Officers may not step down at the same time to facilitate continuity on the Committee.
iv. If a member does not attend three consecutive Committee meetings, without good reason, he/she will be deemed to have resigned from the Committee.
v. The Committee may, at its discretion, set up any sub-committee it deems necessary for specific purposes. The Chairperson or a nominated Committee Member of the Club shall be an ex-officio member of any sub-committees.
vi. All decisions of the Committee shall be decided by a simple majority of all members voting on an issue and in the event of a tied vote the Chairperson shall have a casting vote.
vii. The Club will be under the management of the Committee, the officers of which shall be elected by majority vote at the annual general meeting.
viii. The officers of the committee shall consist of :-
1. The Chairperson.
2. The Secretary.
3. The Treasurer.
4. The PRO/ Communications Officer
Five other members to make up the committee and hold posts according to requirements.
ix. The committee shall meet at its discretion, but must meet at least six times annually.
i. Meetings of the committee shall be as per the Constitution. Minutes of all meetings shall be made and retained by the Secretary. A quorum for a committee meeting shall be
two thirds of its members. All committee members are required to attend at least four times a year.
ii. The committee shall convene one Annual General Meeting of all members within each calendar year at a place and time which in their opinion is most acceptable to the general membership.
iii. The purpose of the Annual General Meeting shall be to review the activities and performance of the Club over the previous year and to set targets for the following year and its financial position shall be presented to the AGM. It will also elect a new committee.
iv. Nominations for posts on the committee must be received by the existing Committee at least three weeks before the Annual General Meeting.
v. Changes to the Constitution can be effected at an Annual General Meeting and EGM.
vi. Resolutions on any matter pertaining to the Club for consideration by the Annual General Meeting, shall be in writing and received three weeks before the meeting.
vii. The committee shall inform all its members of the date and venue of the Annual General Meeting at least one month before the meeting. The notice shall include the agenda for the AGM.
viii. An Extraordinary General Meeting can be called for by 10% (ten per cent) of members on submission of a notice of agenda to the Committee. The request should state clearly the reason for the meeting. The meeting to be called by the Committee within one month of receipt of notice.
ix. This Constitution shall be reviewed by the Committee at least every 5 years and the results of that review shall be presented to the subsequent AGM.
x. In the event of the dissolution of the Group, all its assets shall pass to An Óige Youth Hostel Association. All assets and equipment of the Photographic Group are the property of An Óige Youth Hostel Association, and are held in trust by the Committee of the Photographic Group
Except where otherwise stipulated by the Constitution all elections within the Club will be decided by majority vote and each candidate will require one nominator and one seconder.
Membership is open to all those interested in photography. Members of this Group must be members of An Óige Youth Hostel Association.. Membership fee must be paid annually.
7. Annual Subscriptions
An annual subscription shall be required of all members. The amount to be agreed at each annual general meeting. Members who are more than three months in arrears
with their subscriptions shall cease to be a member.
All courtesy and safety rules shall apply in accordance in Health and Safety Regulations. Any member who breaks these rules or jeopardises fellow members will be expelled from the club.
The committee shall suspend or dismiss any member who in their opinion has misconducted themselves or has brought the Club into disrepute. In all instances the member has the right to appeal.
10. Duties of Officers
Chairperson To chair all meetings. To allow equal time for debate and discussion. To advise secretary of meetings agenda’s. Have casting vote in the event of a tie. To pursue resolutions passed at meetings – making sure people do their job.
Treasurer Responsible for all monies in the club and to keep account of all transactions. Submit to the committee a yearly report.To be chairman of all fund raising activities.
Secretary Responsible for:- keeping an up to date minute book with an attendance record. For making out the agenda with the
chairman for all meetings. All correspondence to and from
the Club. Membership records.
Pro/Communication Officer: Responsible for Informing members of coming events and supplying them with yearly event sheets.
11. Data Protection.
Data must be kept for Club purposes and used only for the effective management of the Club, subject to the provisions of the Data Protection Act, 2018.